FREQUENTLY asked questions

 Shannon Moffit Photography

Shannon Moffit Photography

 Shannon Moffit Photography

Shannon Moffit Photography

 

We know that you'll have lots of questions about getting married at The Foundry and have formulated a detailed list to help clarify some of the process!

Don't hesitate to contact us for additional information or custom requests.

 
 Kate Ignatowski Photography

Kate Ignatowski Photography

the facility 

Q. How many guests can The Foundry accommodate?

The Clubhouse interior can accommodate events up to 75 guests.

The Clubhouse plus our attached outdoor Terrace Tent together can accommodate events up to 150 guests.

Our newly configured Upper Lawn space is available for larger, tented events that can accommodate events of 150+ guests.

Q. What is the typical timing of an event?

The venue fee includes a 5-hour event time frame starting as early as 4PM. We ask that amplified music is turned off by 10:00PM and non-overnight guests vacate the property by 11:00PM. Please keep in mind that the Club is open for members during this time. Members are respectful of wedding activities, however the golf course is open for play (except during the ceremony) until dusk.

Q. How much time is available for set-up and clean-up?

Venue access for set-up will be available starting at 11:00AM the day of the event. Should the decor requires a set-up team prior to this timeframe arrangements can be made with the Venue Coordinator.

All personal items must be removed/picked-up by 11AM the day after your event, unless previous arrangements have been made.

Q: What is the timing for a ceremony rehearsal?

A ceremony rehearsal can be hosted on-site the day prior to your event and must be pre-arranged by your wedding planner.

Q: Do you allow the space to be decorated?

Yes! We welcome decorations, such as flowers, candles, lighting, etc. We do not allow anything to be applied to the walls, building, or lawns that will cause damage.

Q: When do I have access to The Lodge?

You will have full access to The Lodge beginning at 10:00AM on the day of your event. You may leave your belongings in The Lodge for the duration of the event, but all personal items must be removed by 11:00PM unless you have reserved The Lodge for an overnight stay.

Q. How can I book The Lodge for an overnight stay?

The lodge can be rented for overnight stays, pending availability, for a rate of $1,000/per night. This 4 bedroom, 4 bathroom cottage can comfortably sleep up to 16 guests and is perfect for wedding night accommodations for the wedding party or out-of-town guests. 

Q. Can I book The Lodge for a Bachelor Weekend, Bridal Shower, or other event?

Yes, yes, and yes! Please contact Kate Phillips (203) 520-4161 for details.

Q: Is a wedding coordinator included in the Venue Fee?

No, The Foundry focuses on the venue and catering aspect of your event. We require clients to hire a Professional Wedding Planner. We have partnered with Kate Phillips Events to provide you with wedding consultation and design services!

Q: Can you recommend any local vendors?

Yes, please see our Preferred Vendor List. These vendors have been vetted and provide professional, quality, and reliable services. All vendors not listed on the Preferred Vendor List must be pre-approved by management and provide insurance documentation. 

Q. Can we take photographs on the property prior to the event?

Yes! You are welcome to take photos (engagement, bridal portraits, etc.) but by appointment only.

Q: Are tents included in your pricing?

The Terrace is equipped with a permanent 30’ x 60’ frame tent.

Additional tents are at the expense of the client and are recommended for events hosted on the Upper Lawn.

Q. Are we able to utilize outside transportation?

Yes, providing transportation for guests is encouraged.

Q. Do you host small weddings (less than 50) or elopements?

Yes, we love hosting intimate weddings. Contact us for details and special pricing. 

Q. How many weddings do you host per year?

We pride ourselves in offering this exclusive venue to a very limited number of couples and plan to host no more than 10 weddings per year. 

Q. Is there a dress code?

Yes, we require both clients and their guests to adhere to The Club’s dress code policy at all times when visiting the premises. Denim of any color is prohibited. Gentlemen are asked to wear a collared shirt. Please keep shirts tucked in at all times. All headwear must be worn in the forward position and be removed when inside the clubhouse. Ladies must wear a collared shirt. Tank tops, halters, and tee shirts are not permitted.

 
 Justin Hankins Photography

Justin Hankins Photography

Food & beverage

Q: Is there a food & beverage minimum?

Yes, the food and beverage minimum for events in the peak season (April-November) have a minimum of $7,500. Events in the low season have a minimum of $4,500.

Q: May we bring in an outside caterer?

With the exception of wedding cake, we typically do not allow outside food to be brought in for events hosted in The Clubhouse but will entertain special requests (all outside caterers must be pre-approved by management and fully licensed and insured). *Events over 150 guests are allowed to bring in an approved, licensed outside caterer and catering staff.

Q: When do you need the final head count?

Final food & beverage guest count numbers must be received no later than 14 days prior to the event. See “CONTRACT & PAYMENTS” below.

Q: Can we bring in our own alcohol?

As the licensed caterer The Foundry has its own Virginia ABC mixed beverage catering license to provide your event with the appropriate alcoholic beverage needs. Due to liability we do not allow a Client to provide their own alcohol. All alcohol packages must be purchased through The Foundry.

Q: What is the price for catering?

Cocktail hour and dinner pricing begins at $75/pp.

Q. How is alcohol billed?

Our alcohol packages include:

Beer + Wine Only: $10/pp 1st hour; $7/pp each additional hour

Full Bar: $16/pp 1st hour, $9/pp each additional hour

Q: Does the bar package include non-alcoholic drinks?

Yes. Bar packages include soft drinks and other non-alcoholic bar standards (i.e., club soda, tonic water and juice).

Q: We are inviting children to our event, is there a separate menu and pricing?

Yes, we are happy to offer kid-friendly meals at a discounted rate. 

Q: Can we host our Rehearsal Dinner or Farewell Brunch here, too?

Absolutely, we would love to help you host your rehearsal dinner, welcome party, or post-wedding brunch for your guests. Click here for more information about Private Dining.

 
 Hunter Ryan Photography

Hunter Ryan Photography

contracts & payments

We do not hold dates on a tentative basis. You will have 10 days from the date the contract is issued to sign and return the agreement, along with the initial payment.

Q: What is the payment schedule?

An initial payment equal to the Venue Fee and $1,000 security deposit are due upon signing the contract.

The agreed, final estimated food & beverage costs will be due and paid 10 days prior to the event date. All final invoices will be issued within 7 days after your event.

Q: What is the security deposit?

A $1,000 damage security deposit is required with the signed contract. This is to cover potential damage by your guests and, should damage not occur, will be refunded 10 business days following the event. If damages have occurred, you will be notified and billed accordingly.